Events: Blocks and Pick-Ups
Organizing events is a complex process made easy with Clock PMS. Together with group bookings and pro-forma invoices, the room blocks and the pick-up monitoring make up a complete set of tools. The process is quite straightforward:
- create the event,
- block the approximate number of rooms you will need for it,
- check the block pickup in the designated report after each new booking,
- and have your occupancy updated automatically.
Create the event & Block the rooms
When you receive an event request, create an event in the system and block the rooms you expect to need for it, so that there are no availability surprises later. If necessary, rooms can be easily added to or taken out of the block.
Each event is linked to the profile of the company arranging it and has a start and end date.
Cut-off days and expiry dates
Room blocks are not forever.
If not actually booked, the rooms in the block will only be held until the start of the cut-off days set in the event.
All rooms in the block will be released on the event expiry date.